Created: December 27,2002

A: The following HIPAA related features can be found in AppointmentsPRO™ Version 8.0 and AppointmentsES™. For questions relating to other products or other versions please speak to a SpectraSoft salesperson directly.

User Based Access Controls

Our products allow you to assign a security profile to each user. Each user's security profile determines what features and data points a user has access to in the program. Currently there are approximately 120 individual elements available in each security profile.

Audit Trails

Our products create log files of user activity to allow you to produce detailed audit trails.

Patient Demographics

Our programs monitor the demographic file of each patient and make a log entry each time a change is detected. The log entry includes the date, time, and user that made the change.

Appointment Histories

The activity associated with every appointment is tracked in an appointment history. This history shows the date, time, user, and changes that were made to every appointment.

User Logging

Our programs track each time a user is logged into or out of the program and when and how that user was logged out.

Automatic User Logout

Our products allow you to set a time interval of user inactivity. Any time a user exceeds that period of inactivity the user is automatically logged out of the program.

Automatic Password Expiration

Our products allow you to set the maximum number of days a user password is valid. After the maximum number of days is exceeded, the program automatically disables the user password.

Password Self-Service

Our products allow users to change their own password without administrative intervention.

Hide Appointments (Privacy Feature)

Our products allow you to blank all patient data from the screen with one mouse click. Clicking the button again can restore the normal view. This assists you in maintaining the privacy of your schedule in highly trafficked areas of your office.