December 1, 2004

SpectraSoft's new DocuPRO shown to increase rehab collections by 19%

TEMPE, AZ – SpectraSoft has just introduced DocuPRO -- a new rehab documentation system shown to boost productivity and enhance billing for practices of all sizes. Created in cooperation with 50 clinics and over 200 therapists at a leading rehab company, DocuPRO uses branching logic to ask the therapist for key information proactively, helping therapists document cases more thoroughly and accurately with less typing.

SpectraSoft installed the first release of the DocuPRO rehab documentation system at over 40 PT clinics that agreed to help enhance and evaluate the system. During this four-year development phase, the average charge per encounter at the clinics increased 41%. In turn, collections per encounter grew 19%. The gains occured primarily because DocuPRO captures charges directly from the patient chart, enabling practices to bill for legitimate items that therapists often fail to note when filling out billing slips.

The clinics also reported that DocuPRO dramtically cut the time therapists spent on documentation, boosting productivity and allowing the therapists to spend a greater percentage of their time on patient care.

• Initial evaluations took less time with DocuPRO, as therapists could pick from one of roughly 150 diagnostic templates, then click on drop-down menus instead of typing to log their observations.

• Daily notes took less time, as therapists could "cut-and-paste" repetitive information from previous notes.

• Perhaps the biggest time savings involved discharge summaries and summary reports to physicians of initial evaluations. The therapists could choose from one of over 40 DocuPRO templates that automatically pulled the necessary information into a formatted report, written in complete sentences with tables, numbered lists and bulleted entries.

• The DocuPRO system captured all of the activity from the patient encounter and made it available at the front desk, eliminating the need for superbills or charge summary sheets.

The clinics also reported that DocuPRO helped to enhanced the patient experience. The simple "pick and click" approach meant less typing on the computer and more time spent attending to the patient. All previous charts for the patient were immediately accessible, further enhancing the patient experience. And when patients were treated by more than one therapist, the standardized documentation approach allowed new therapists to quickly get up to speed on the patient’s condition.

Other benefits of DocuPRO reported by the participating clinics:

• DocuPRO standardized documentation across the practice. Every therapist followed the same charting format, improving compliance with Medicare and carrier requirements, as well as the practice’s in-house guidelines.

• The system facilitated in-depth chart reviews. All data was available on the supervisor’s desktop – no need for paper charts – and search capabilities helped the supervisor find points of interest in seconds.

• Outcomes data produced automatically. DocuPRO captured all outcomes information – both text and data – and formatted it for both internal review and export to TAOS.

To find out more about DocuPRO, call SpectraSoft at 1-800-889-0450 or visit www.SpectraSoft.com.

About SpectraSoft
SpectraSoft, Inc. is a leader in simplifying complex appointment-scheduling and documentation tasks for health care facilities, hospitals, businesses and government agencies.

SpectraSoft appointment scheduling products include AppointmentsPRO for single clinics or departments; AppointmentsCS for multi-department or multi-clinic installations; and AppointmentsES for advanced scheduling in hospitals and large enterprise venues. SpectraSoft recently released DocuPRO, a template-based documentation system for physical therapy and occupational therapy.

Founded in 1993, SpectraSoft is located in Tempe, Arizona. For more information visit www.spectrasoft.com, send inquiries to info@spectrasoft.com or call 800-889-0450.