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Now everyone in your practice can work as a team

The PT Suite integrates scheduling, documentation and billing into a single workflow process that boosts revenue and productivity

SpectraSoft's DocuPRO and AppointmentsPRO integrate to create a "closed loop" that brings together your front desk, therapists and billing department under one unified system. This ensures more efficient workflow... greater teamwork between departments... and peace of mind -- knowing that nothing will "fall between the cracks."

Every scheduled visit is confirmed, documented and billed

All scheduled appointments remain on the therapist's queue (even no-shows) until they are documented and signed. Your therapists don't need to fill out billing slips -- charges are captured directly from the documentation and the appropriate codes are automatically exported to your billing software or service. This way you know that every case is documented, every charge is captured and every claim matches the documentation.

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Your patients receive consistent care

Your front desk, therapists and billing department all share the same patient data and your schedulers and therapists can electronic notes to ensure each case is handled properly. This integrated approach reduces communication errors and ensures that every patient case moves smoothly from scheduling to treatment to billing.

Your people work as a team

The system coordinates every staff member to do their part toward achieving practice goals. Example: when a patient fails to show, the system prompts: the front desk to follow up with the patient...the therapist to document the no-show for the referring physician...and the billing department to bill the no-show (if applicable).

A shared database reduces repeat typing, improves communication

Your front desk, therapists and billing department all share the same data, so they waste less time re-entering the same patient data. And with SpectraSoft's Pop-Up Note feature, one department can leave notes for another department that are sure to be seen and acted on.

Automation lets you devote more resources to your patients

The system automates many of the repetitive tasks your people now do by hand:

'Pick & Click' documentation. Save time with body-specific templates that use branching logic

No billing slips. Billing is drawn directly from the documented activity

Fast appointment-setting. You can book recurring, multi-resource visits in seconds

Automated summary reports. Over 40 templates let you create virtually any report you need in seconds.

Automated email & phone patient reminders. Focus more of your resources on patient care.

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You get the information you need to make informed decisions

The system generates over 60 reports covering virtually every key area of your practice: referral trends, no-shows, resource usage, outcomes and more. The data comes directly from the scheduling and documentation systems, so you spend fewer resources generating those reports while enjoying greater confidence in the quality of the information.

The result: a more profitable practice

A 4-year study of 40 clinics using DocuPRO found it raised the average charge per encounter by over 40% and average collections per encounter by nearly 20%! This improved workflow approach leads to less overhead, greater teamwork and higher profitability.

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